How to Support Employees Who Are Working From Home With Kids
With the COVID-19 pandemic, quarantine regulations, and school closures, thousands of parents are going into the fall 2020 school year having to reestablish their work-life balance and all of its disruptions.
What parents need to succeed, according to Forbes, are flexible workplaces that make accommodations and help them cope with school reopening plans. This guide will examine how small business owners can institute policies to help and support parents working from home with kids.
Current State of Employees Who Work From Home with Children
Parents with minor children comprise almost one-third of the country’s workforce. If they can’t do their jobs, the country and economy’s ability to overcome the virus could be in jeopardy.
But that’s exactly what’s happening, according to The Brookings Institute:
“The uncertainty surrounding child care and in-person instruction for school-aged children is unprecedented, with a cascading set of consequences on family life, education, and earnings.”
Keeping up with work while managing younger kids isn’t just a parental stressor, Brookings says. It could be key to the pandemic recovery.
Gathering the Data: The Importance of Communicating with Employees
Pre-pandemic, many companies tried to roll out headline-grabbing benefits in order to woo talented working parents. Think: Unlimited sick leave, food vouchers, flexible working hours, and breastfeeding pods. But many of those are obsolete now and, in many cases, not really what parents want and need given the challenges of the COVID-19 pandemic.
The truth is, in this new normal, parents need practical solutions. The best way to deliver them is to gather data and have conversations with staff to find out just what kind of support they need.
This doesn’t need to be anything large-scale or expensive—simply sitting down one-on-one with employees or in small groups to identify problems they’re facing. A lot of times, employees (people, in general) know exactly how their problems could be solved with a little support. As a business owner, you can be that helping hand.
Harvard Business Review also suggests getting Human Resources involved for regular meetings with staff to gather information, should you have HR set up. If not, an anonymous suggestion method or digital feedback system can be incredibly freeing for employees to speak their mind without fear of repercussion.
Reduce the Burden
With the information gathered, small business owners should have a clearer picture of how best to proceed and help staff who are working from home and tasked with childcare duty.
SHRM cautions that before protocols are changed, employers should review their accommodations for parents working from home with an attorney to prevent any legal issues. That includes:
- Understanding any new laws that have been put in place since you last updated your policy
- Developing new workplace policies that address the problems you discovered your staff are experiencing
- Making staff aware of said policies by sending either company-wide or personalized emails
The true work of helping working parents shoulder the burden of childcare and their careers is a multifaceted effort that will take flexibility on the part of both the employee and employer.
Here are some recommendations:
- Allow flexible work arrangements – This can take on many forms. Perhaps a parent of small children needs to help their child do virtual school in the morning. In that case, an employer could allow the staff member to work later hours from the afternoon into the evening. This might also mean allowing remote work or ensuring paid leave should a family member become ill.
- Employ empathy – One of the most valuable things a small business owner can give their working parent staff members is empathy and understanding. If a working parent is doing everything they can to handle their duties while caring for a child at home, an employer should respect that effort.
- Encourage communication – During the pandemic, working parents might worry about sharing their situations for fear of being ostracized. MIT Sloan Management Review says business owners can combat this by encouraging open discussion where employees are allowed to share “their new norms.”
- Don’t discriminate based on gender – Now more than ever, employers need to recognize that working from home with children means that men and women will be dividing their time with parenting.
- Help staff prepare for the worst – UNICEF recommends that business owners help staff understand what to do should they experience COVID-19 symptoms.
- Make time to socialize – In July 2020, the American Enterprise Institute found that 43 percent of mothers felt isolated during the pandemic. Give parents an outlet to engage with others by encouraging casual virtual gatherings and opportunities to socialize with coworkers. These, of course, need to be strictly optional to avoid added stress.
- Champion pro-family policies – Employers have the power to advocate and champion pro-family policies not just on a local level, but at the state and national level as well.
Consider Back to School Situations
Unlike past years, the upcoming 2020-2021 school year may complicate things even more for working parents. This will require even more patience from employers. Here’s what small business owners need to know.
School Reopening Questions
This year, in many districts across the country, school reopening plans are a moving target. Some schools have committed to distance learning, others a hybrid model wherein children attend two days a week, while others are going to attempt to reopen with strict social distancing guidelines.
That said, if colleges are any indication, the latter option may fall apart within days.
Notre Dame University scrapped in-person classes two weeks after reopening when 147 infections were reported, according to Indy Star. High schools are experiencing similar results. In greater Atlanta, three high schools have closed due to COVID-19 outbreaks reports Forbes. This is all to say that parents are living in limbo. And school uncertainty may affect their workplace performance.
Again, small business owners can help. Here’s how.
A Parent-First Mindset
How your business will succeed in the next few months may depend on the working parents you employ, so it behooves you to help them out. Consider that they might need:
- Extra time off – If a child shows COVID-19 symptoms, not only can they not attend class, they need to quarantine and be monitored for at least 14 days. Allowing parents the freedom to take that time without fear of retribution will help them. Additionally, recent legislation was passed called the Families First Coronavirus Response Act. This act gives all employees two weeks of paid sick leave at two-thirds their normal pay rate to care for children where schools or childcare are not open due to COVID-19.
- Prepare for disruptions – Because the 2020-2021 school year plans are a shifting target, workplaces need to be flexible – especially when parents who thought they could return to the office have to stay home to watch kids when their schools close due to an outbreak.
- Thrive factor – As much as a parent might love their job, anecdotal evidence suggests that they’ll ultimately put family first and, in this stressful situation, kids still need to thrive. Reassuring staff that their kids come first will take the pressure off them to stress their time-management.
- Encourage parents to speak out – Parents may be wary of becoming a burden on employers during COVID-19 disruptions. Harvard Business Review suggests that this can be mitigated if parents feel comfortable talking to their manager or boss.
- Train employees on new technology – Remote work requires that people overcome their tech-phobias and fast. Smart employers would do well to help train and provide resources to staff that help them use remote tech tools.
- Share the load – The Employment Law Business Guide says business owners should, when possible, consider “whether job sharing, or a temporary shift to part-time status will work for the employer and the employee.”
- Childcare/Childshare – If at all possible, the same Guide above recommends considering whether childcare subsidies are possible as a benefit to working parents.
- Lead with compassion – When a baby can be heard crying in the background of a Zoom call, or a toddler interrupts a phone meeting screaming “I need to go potty,” rather than indulge any frustration, employers need to remember to be compassionate and understanding.
When in doubt, look to other businesses as examples.
For instance, in Los Angeles, California, according to the LA Times, Providence health system, which employs 16,000 people in L.A. County, offered 10 days of Bright Horizons backup care. That means employees could opt in to have Bright Horizons help them find backup daycare or in-home care.
In other cities, offices are pushing back reopenings to allow parents more time to work from home. Such is the case at Google, which has pushed back its return to the office requirement until July 2021, according to the Chicago Tribune.
Meanwhile, other companies, like CDW in Chicago, according to the aforementioned story, have gone so far as to create virtual summer camps for employees’ children.
Put Community First
In these challenging times, people want to support small businesses that put people first. If that’s your business, let people know by joining Nextdoor, where you can connect with the neighbors that live near your business. Made up entirely of real people—no faux accounts here—Nextdoor is filled with the same people you might run into on Main Street or at the local hardware store. They’re invested in their neighborhoods, and they’re the people you want to know about your business.
And it’s easy to get started. Create a Nextdoor Business Page to connect with customers and spread your story about how you’re working to make your clients and staff as supported as possible during this difficult period.
The Brookings Institute. Working parents are key to COVID-19 recovery. www.brookings.edu/research/working-parents-are-key-to-covid-19-recovery/
Forbes. Want Productive Working Parents During The Pandemic? Help Them Cope With School Reopening Plans. www.forbes.com/sites/forbescoachescouncil/2020/08/10/want-productive-working-parents-during-the-pandemic-help-them-cope-with-school-reopening-plans/#4c11305c6b0a
Harvard Business Review.The Best Ways Your Organization Can Support Working Parents hbr.org/2017/01/the-best-ways-your-organization-can-support-working-parents
SHRM. Accommodating Working Parents During the COVID-19 Pandemic. https://www.shrm.org/resourcesandtools/hr-topics/employee-relations/pages/accommodating-working-parents-during-the-covid-19-pandemic.aspx
MIT Sloan Management Review. How to Help Employees Work From Home With Kids. https://sloanreview.mit.edu/article/how-to-help-employees-work-from-home-with-kids/
UNICEF. 7 ways employers can support working parents during the coronavirus disease (COVID-19) outbreak. https://www.unicef.org/coronavirus/7-ways-employers-can-support-working-parents-during-coronavirus-disease-covid-19
PBS NewsHour. Parents juggling jobs and COVID-19 See No Good Solutions. https://www.pbs.org/newshour/health/this-is-not-working-parents-juggling-jobs-and-child-care-under-covid-19-see-no-good-solutions
Indie Star. Notre Dame moves to online classes, closes public spaces for 2 weeks to stop COVID spike. www.indystar.com/story/news/2020/08/18/notre-dame-reports-89-new-covid-19-infections-one-day-monday/5601509002/
Forbes. Third High School In One Metro Atlanta County Is Closing After Coronavirus Outbreak. www.forbes.com/sites/nicholasreimann/2020/08/16/third-high-school-in-one-metro-atlanta-county-is-closing-after-coronavirus-outbreak/#6b553cb14180
Harvard Business Review. How Working Parents Can Prepare for Coronavirus Closures. hbr.org/2020/03/how-working-parents-can-prepare-for-coronavirus-closures
McLane Middleton. How Can Employers Support Working Parents This School Year? https://www.employmentlawbusinessguide.com/2020/08/how-can-employers-support-working-parents-this-school-year/
LA Times. Working parents face a child-care crisis. Here’s how L.A. employers are handling it https://www.latimes.com/business/story/2020-07-24/schools-out-forever-are-l-a-s-largest-employers-meeting-the-needs-of-parents
Chicago Tribune. The school year is starting with more remote learning. Some companies are throwing working parents a lifeline. www.chicagotribune.com/coronavirus/ct-coronavirus-chicago-working-parents-child-care-employers-20200805-iogghm2dmvcttbxibd764zahfa-story.html
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